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Privacy Policy

Privacy Policy

Generation Rescue (GR) may ask you for information that personally identifies you or allows us to contact you to provide a service or carry out a transaction that you have requested such as receiving newsletters or e-mail updates, making a donation, applying for our Rescue Family Grant Program or registering for a Conference. The personal information may include your name, e-mail, phone, home address, and credit card information as well as information of health status (e.g., diagnosis of autism, etc.) or the health status of a friend or loved one.

GR is committed to protecting the security of your personal and health information as well as maintaining your privacy. Your information is encrypted when transmitted over the Internet. It is stored on computer servers with limited access in controlled facilities. Your personal information is never shared without your permission with any third parties. For more information about how GR protects the privacy of your personal information, please contact Candace McDonald, Executive Director at:                       (877) 98-AUTISM or via e-mail at candace.mcdonald@generationrescue.org.

Record Retention Policy

Generation Rescue (“Organization”) takes seriously its obligations to preserve information relating to litigation, audits, and investigations.

The information listed in the retention schedule below is intended as a guideline and may not contain all the records the Organization may be required to keep in the future. Questions regarding the retention of documents not listed in this chart should be directed to the Executive Director.

From time to time, the Executive Director may issue a notice, known as a “legal hold,” suspending the destruction of records due to pending, threatened, or otherwise reasonably foreseeable litigation, audits, government investigations, or similar proceedings. No records specified in any legal hold may be destroyed, even if the scheduled destruction date has passed, until the legal hold is withdrawn in writing by the President.

 

File Category

Item

Retention Period

Corporate Records

Bylaws and Articles of Incorporation 

Permanent

 

Corporate resolutions

Permanent

 

Board and committee meeting agendas and

minutes

Permanent

 

 

Conflict-of-interest disclosure forms

4 years

 

Finance and

Administration

Financial statements (audited)

7 years

 

 

Auditor management letters

7 years

 

 

Payroll records

7 years

 

 

Check register and checks

7 years

 

 

Bank deposits and statements

7 years

 

Chart of accounts

7 years

 

General ledgers and journals (includes bank

reconciliations)

7 years

 

Investment performance reports

7 years

 

Equipment files and maintenance records

7 years after disposition

 

 

Contracts and agreements

7 years after all obligations

end

 

 

Correspondence — general

3 years

 

Insurance Records

Policies — occurrence type

Permanent

 

Policies — claims-made type

Permanent

 

Accident reports

7 years

 

 

Safety (OSHA) reports

7 years

 

Claims (after settlement)

7 years

 

Group disability records

7 years after end of benefits

 

Real Estate

Deeds

Permanent

 

 

Leases (expired)

7 years after all obligations

end

 

 

Mortgages, security agreements

7 years after all obligations

end

 

Tax

IRS exemption determination and related

correspondence

Permanent

 

 

IRS Form 990s

7 years

 

 

Charitable Organizations Registration

Statements (filed with Minnesota Attorney

General)

 

7 years

 

Human Resources

Employee personnel files

Permanent

 

 

Retirement plan benefits (plan descriptions,

plan documents)

Permanent

 

 

Employee handbooks

Permanent

 

 

Workers comp claims (after settlement)

7 years

 

 

Employee orientation and training materials

7 years after use ends

 

 

Employment applications

3 years

 

 

IRS Form I-9 (store separate from personnel

file)

Greater of 1 year after end

of service, or three years

 

Withholding tax statements

7 years

 

Timecards

3 years

Technology

Software licenses and support agreements

7 years after all obligations

end

1. Electronic Documents and Records.

Electronic documents will be retained as if they were paper documents. Therefore, any electronic files that fall into one of the document types on the above schedule will be maintained for the appropriate amount of time. If a user has sufficient reason to keep an e-mail message, the message should be printed in hard copy and kept in the appropriate file or moved to an “archive” computer file folder. Backup and recovery methods will be tested on a regular basis.

2. Emergency Planning.

The Organization’s records will be stored in a safe, secure, and accessible manner. Documents and financial files that are essential to keeping the Organization operating in an emergency will be duplicated or backed up at least every week and maintained off-site.

3. Document Destruction.

The Executive Director is responsible for the ongoing process of identifying its records, which have met the required retention period, and overseeing their destruction. Destruction of financial and personnel-related documents will be accomplished by shredding.

Document destruction will be suspended immediately, upon any indication of an official investigation or when a lawsuit is filed or appears imminent. Destruction will be reinstated upon conclusion of the investigation.

4. Compliance.

Failure on the part of employees to follow this policy can result in possible civil and criminal sanctions against the Organization and its employees and possible disciplinary action against responsible individuals. The President and Board Chair will periodically review these procedures with legal counsel or the organization’s certified public accountant to ensure that they are in compliance with new or revised regulations.

Whistleblower Policy 

General

Generation Rescue requires directors, officers, and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of the Generation Rescue, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations. 

Reporting Responsibility

It is the responsibility of all directors, officers, and employees to report ethics violations or suspected violations in accordance with this Whistleblower Policy. 

No Retaliation

No director, officer, or employee who in good faith reports an ethics violation shall suffer harassment, retaliation, or adverse employment consequence. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment. This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns within Generation Rescue prior to seeking resolution outside Generation Rescue. 

Reporting Violations

Generation Rescue has an open door policy and suggests that employees share their questions, concerns, suggestions, or complaints with someone who can address them properly. In most cases, an employee’s supervisor is in the best position to address an area of concern. However, if you are not comfortable speaking with your supervisor or you are not satisfied with your supervisor’s response, you are encouraged to speak with someone in the Human Resources Department or anyone in management whom you are comfortable in approaching. Supervisors and managers are required to report suspected ethics violations to the Generation Rescue’s Compliance Officer, who has specific and exclusive responsibility to investigate all reported violations. For suspected fraud, or when you are not satisfied or uncomfortable with following Generation Rescue’s open door policy, individuals should contact {Organization’s name}’s Compliance Officer directly. 

Compliance Officer

Generation Rescue’s Compliance Officer is responsible for investigating and resolving all reported complaints and allegations concerning violations and, at his/her discretion, shall advise the Executive Director and/or the audit committee. The Compliance Officer has direct access to the audit committee of the board of directors and is required to report to the audit committee at least annually on compliance activity. The Generation Rescue’s Compliance Officer is the chair of the audit committee.  

Accounting and Auditing Matters

The audit / finance committee of the board of directors shall address all reported concerns or complaints regarding corporate accounting practices, internal controls or auditing. The Compliance Officer shall immediately notify the audit / finance committee of any such complaint and work with the committee until the matter is resolved. 

Acting in Good Faith

Anyone filing a complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense. 

Confidentiality

Violations or suspected violations may be submitted on a confidential basis by the complainant or may be submitted anonymously. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation. 

Handling of Reported Violations

The Compliance Officer will notify the sender and acknowledge receipt of the reported violation or suspected violation within five business days. All reports will be promptly investigated, and appropriate corrective action will be taken if warranted by the investigation.  

Audit / Finance Committee Compliance Officer:

Candace McDonald, Executive Director Generation Rescue, 13636 Ventura Blvd. #259 Sherman Oaks, CA 91423, (818) 990-0444 x 225, (310) 699-6311

Generation Rescue Management Staff

Candace McDonald, Executive Director Generation Rescue, 13636 Ventura Blvd. #259, Sherman Oaks, CA 91423, (818) 990-0444 x 225, (310) 699-6311

Policy Approved by Generation Rescue’s Board of Directors

 

This is the www.GenerationRescue.org website (the “Site”).  We recognize that visitors to the Site may be concerned about the information they provide to us, and how we treat that information. This privacy policy addresses those concerns.
GenerationRescue.org's Privacy Policy
Your privacy on the Internet is important to us. As part of Generation Rescue’s operation, we may gather certain types of information about users of the Site, and we would like to explain the types of information we gather, what we do with it and how to correct or change the information.
Information Collected By Generation Rescue
Generation Rescue collects two types of personally identifying information from users: personal data (such as names and e-mail addresses); and aggregated data (such as information about traffic patterns on the Site, or how many users log into the Site on a daily basis).
Personal Data
Personal data is collected when users provide personal data to Generation Rescue, for example by registering through the Site and donating funds.  The personal information that you provide must be true, accurate and complete and all registration details (where applicable) must contain your real name, address and other requested details.  To update your personal information, please log in to the Site and click on the “Edit Account” tab.
Aggregated Information
Aggregated information, such as information on traffic patterns within the Site, is collected through various methods.
IP Addresses
We collect IP addresses through the Site.  An IP address is a number that is automatically assigned to your computer whenever you're surfing the web.  Web servers, the computers that “serve up” web pages, automatically identify your computer by its IP address, and when you request a page from the Site, our servers log your IP address.  The Site does not link IP addresses to anything personally identifiable, so although your session will be logged, you will remain anonymous to us.
Use of Cookies
Generation Rescue also uses “cookies” to collect information.  A cookie is a small data file that most major web sites write to your hard drive for record keeping purposes when you visit them.  Cookies allow us to measure activity on the Site and to improve your user experience, for example by remembering your passwords and viewing preferences. Cookies are used by Generation Rescue to measure activity on the Site and make improvements and updates based on which areas are popular and which are not.  Generation Rescue does not use cookies to retrieve information from your computer.  We will make available cookies, containing non-personally identifiable information such as IP address and pages viewed, regarding your activity on the Site to certain third party providers with whom we work, in order to show advertisements relating to this Site that may be of interest to you.  If you would like more information about this practice and to know your choices about not having this information used by these companies, click here.
Most browsers are initially set to accept cookies. If you'd prefer, you can set yours to refuse cookies or to alert you when cookies are being sent.  However, it is possible that some parts of the Site will not function properly if you do so.
Use of Information Collected by Generation Rescue
Generation Rescue uses both the personal and aggregated information we collect for multiple purposes.  The information is used to improve the content of the Site, to customize the content and/or layout of the Site for each individual user and to notify users about updates to the Site or promotional offers or opportunities that we believe will be of interest to you.  We may send you solicitations for donations or invitations to fund-raising events.  As applicable, we will share credit card information with financial institutions as needed to process donations made through the Site.
Generation Rescue may share aggregated information with third parties for both advertising and promotional purposes.
Upon registration through the Site, we may send you periodic e-mails on a variety of topics.  You may elect during registration to receive these e-mails, and you may start or stop receiving such e-mails at any time by sending an e-mail to info@generationrescue.org.  Generation Rescue will not share your e-mail address with third parties.
Generation Rescue may also share information with consultants and affiliates for internal business purposes and may divulge personal information if such information is subpoenaed, or if Generation Rescue believes that any user has committed unlawful acts, acts that endanger the health or safety of another user or of the general public.  In some situations, we will share your personal information, on a confidential basis, with third parties who perform a particular service on our behalf, such as sending e-mails.  Also, Generation Rescue reserves the right to sell customer information in connection with its merger, acquisition, sale or bankruptcy.
Open Forums
Message boards and chat rooms may be available to visitors of the Site.  The forums will identify visitors as requested by the visitor.  Please remember that any information you disclose in these areas becomes public information.  Accordingly, you should always exercise caution when deciding to disclose personal information.
Children and Privacy
Generation Rescue encourages parents and guardians to spend time with their children online, and to be fully familiar with the sites visited by their children.  We will not knowingly collect personally identifiable information from children under age 13.
Links to Other Sites
It is important to note that Generation Rescue contains links to sites other than www.GenerationRescue.org, and that those sites may not follow the same privacy policies as Generation Rescue.  These sites may send their own cookies to you, and may collect data and make uses of it that Generation Rescue would not.
Privacy Protection Procedures
Protecting your information is important to us. We have implemented appropriate physical, technical and organizational measures, such as using industry-accepted encryption for transmission of credit card information, to help keep your information secure, accurate, current, and complete. In addition, all Generation Rescue agents and contracts with access to personal information obtained on the Generation Rescue website are bound to adhere to this policy as part of their contract with Generation Rescue.
Generation Rescue protects your personal information in a variety of ways.  For certain services, such as our online forums, only minimal personal information is required, such as email addresses.  In addition, personal information provided to our donations sites is encrypted.  We also protect that account information by placing it on a secure portion of our site that is only accessible by authorized personnel.  In addition, IP addresses are not linked to personally identifiable information.
Generation Rescue secures its web server architecture through a number of means, including a firewall; closing of non-essential or high-risk services; encryption of user passwords, and secure storage of all backup information. In addition, Generation Rescue conducts regular security reviews of the hardware and software powering the site and makes the appropriate upgrades when required.  All hardware access is limited to authorized personnel who must pass through a variety of security measures to access the system.  Vendors who have access to the servers are aware of the security restrictions and follow the appropriate protocols to maintain the security of the system.
Unfortunately, no transmission of data over the Internet is guaranteed to be completely secure.  It may be possible for hackers or other third parties not under the control of Generation Rescue to intercept or access transmissions or private communications unlawfully.  While we strive to protect your personal information, Generation Rescue cannot ensure or warrant the security of any information you transmit to us.  Any such transmission is done at your own risk.
Additional Information
This privacy policy is personal between you and us, and no one else shall be deemed a third party beneficiary of this policy.
USE OF THIS SITE SIGNIFIES YOUR AGREEMENT TO THE TERMS OF USE AND THIS PRIVACY POLICY. 

Generation Rescue reserves the right to change this policy at any time.  Since any changes will be posted on this page, we encourage you to check this page regularly.  Your continued use of the Site will constitute your acceptance of such changes.  If you have any further questions regarding this privacy policy or the use of your personal information under this privacy policy, you can contact us at the following postal address:
Privacy Director
Generation Rescue
13636 Ventura Boulevard #259
Sherman Oaks, CA 91423
This privacy policy is effective as of March 30, 2011.
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